Manage shared Power BI reports - right in the portal.
Report Edit Mode lets an authorized administrator update a shared report directly in PowerBI Portal. Once saved, the governed report is updated for everyone who has permission to view it.
- Revenue
- Region
- Product line
- Customer
- Date
What it is
One shared report, centrally managed
Report Edit Mode gives authorized administrators a direct way to maintain shared Power BI reports. They open the report in the portal, switch to edit mode, and update the content that every permitted viewer uses.
Every edit continues to use the governed datasets your BI team publishes - the same approved models, measures and row-level security rules. Saving publishes the change to the shared report instead of creating a personal copy.
The result is a controlled editing workflow with one current report for all authorized viewers and no parallel personal versions to manage.
- Edit shared reports without leaving the portal
- Administrator-controlled report updates
- Governed, approved datasets remain the source
- Row-level security remains enforced
- One published report experience for every viewer
Benefits
Controlled editing. Consistent reporting.
Give administrators the tools to update shared reports while governance, security and the source of truth stay firmly in place.
Centralized report management
Administrators update shared reports directly where users consume them, keeping report maintenance and delivery in one governed portal.
Controlled administrator access
Report editing stays with authorized administrators, so published content is managed by the people responsible for the portal experience.
Governed datasets stay the source of truth
Every report update uses the approved semantic models you publish, preserving definitions, measures and security rules as the source of truth.
Faster shared updates
Administrators can handle requests such as adding a column or changing a visual inside the portal, then make the improved report available to everyone.
One consistent experience
Every authorized viewer opens the same current report, avoiding personal copies and keeping teams aligned on a single published experience.
Shared changes, deliberately published
An administrator edits the shared report itself. Once saved, the update is available to everyone who is authorized to view that report.
How it works
From shared report to published update in three steps
A direct, administrator-controlled workflow inside the portal.
Open a report
An administrator opens the shared, governed report that needs to be updated in the portal.
Switch to edit mode
Edit mode opens the report canvas so the administrator can update visuals and fields from the governed dataset.
Publish the shared update
Saving updates the shared report for every authorized viewer while the governed dataset and security rules remain in place.
Pricing
Simple, transparent pricing
Join over 40,000 professionals globally leveraging PowerBI Portal for seamless Power BI sharing.
Starter
For smaller teams and focused rollouts
133,25€/month, billed once yearly
1.788€save 189€/year
30-day free trial · No credit card
Standard
Perfect for small teams getting started
316,58€/month, billed once yearly
4.198,80€save 399,80€/year
30-day free trial · No credit card
Premium
Best for growing organizations
358,25€/month, billed once yearly
4.558,80€save 259,80€/year
30-day free trial · No credit card
Enterprise
For large-scale deployments
Tailored pricing for your needs
Contact SalesStart free trialCustom quote · Guided onboarding
Starter
Focused Rollouts
Standard
Core Features
Premium
+ Branding & Editing
Enterprise
+ Monetization & SLA
Detailed Feature Comparison
See exactly what's included in each plan
| Features | NewStarterEntry plan | StandardCore Features | Best valuePremium+ Branding & Editing | Enterprise+ Monetization & SLA |
|---|---|---|---|---|
Core Features | ||||
| Users | Unlimited | Unlimited | Unlimited | Unlimited |
| Reports & Dashboards | 5 | 100 | Unlimited | Unlimited |
| Groups | 10 | 200 | Unlimited | Unlimited |
| Fabric or Embedded Capacity Management | ||||
| Usage Analytics | ||||
| Free continuous updates | ||||
Security & Authentication | ||||
| Microsoft MFA | ||||
| Single Sign-On (SSO) | ||||
| RLS (Row-Level Security) | ||||
User Features | ||||
| Personal Bookmarks | ||||
| Personal Filters | ||||
| Export Report to file | ||||
Premium Features | ||||
| White label customization | ||||
| Export without limits | ||||
| Report Edit Mode | ||||
| Custom Domain (Coming soon) | Coming soon | Coming soon | ||
Enterprise Features | ||||
| Portal AI | 30-day trial + 100 credits | 30-day trial + 100 credits | 30-day trial + 100 credits | |
| Scheduled Emails | ||||
| eCommerce (Coming soon) | Coming soon | |||
| Dedicated Support | ||||
| Custom Integrations | ||||
| SLA Guarantee | ||||
Support | ||||
| Standard support | ||||
| Priority support | ||||
Starter | Standard | Premium | Enterprise | |
PowerBI Portal is a cloud-based BI portal powered by Microsoft Power BI Fabric or Embedded. It requires a Power BI Pro license and either a Fabric, Power BI Embedded, or Premium Capacity license.
Ready to manage shared reports in one place?
Let authorized administrators update shared Power BI reports inside your portal while governed data, permissions and one consistent viewer experience stay intact.