Power BI RLS in Client Portals: Real-World Examples
Discover how Power BI Row-Level Security (RLS) enables secure client portals. Explore real-world examples of delivering ...
A unified Power BI & Fabric portal with built-in AI analytics
A secure Power BI portal that lets users explore, understand and ask questions about their data, with governance, role-based access control (RLS) and enterprise-grade AI built in.
Based on customer experience, organizations typically reduce Power BI licensing costs by up to 70%.
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PowerBI Portal is powered by Microsoft Power BI Embedded and Microsoft Fabric, the official, Microsoft-approved way to deliver Power BI analytics at scale. Your data never leaves your Power BI environment. Every user accesses reports through a fully compliant, governed setup.
Works with any Fabric or Power BI Embedded capacity, including F2 SKU.
One PowerBI Portal
Every report. Every user. No Extra licenses.
PowerBI Portal connects directly to your Power BI and Microsoft Fabric workspace and delivers embedded reports, dashboards and AI-powered analytics to every user with security, governance and role-based access control built in from day one.
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Unlimited users, one capacity price
Scale from 5 to 5,000 report viewers without adding a single Power BI Pro license.
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Role-based access, enforced at every level
Every user accesses only the data their role allows, across reports, dashboards and AI-generated answers.
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Ask questions. Get governed answers
A built-in AI agent lets users interact with their Power BI data in plain English, Portuguese, French, Spanish, Chinese, and German without building new reports or applying filters manually.
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Live reports, always current
Real-time Power BI data accessible to every authorised user. No email attachments, no manual exports, no stale PDFs.
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Significant, measurable cost reduction
Replace per-user Power BI licensing with a single capacity model and reduce annual licensing costs by up to 70%.
Three gaps. One solution.
Power BI analytics the way it should work.
Centralize every Power BI report
One secure portal. Every workspace. Every report. Accessible to every user you define, without extra Microsoft licensing.
Govern every access point
Row-Level Security enforced across reports, dashboards and AI responses so every user sees exactly what they should.
Ask your Power BI data anything
A built-in AI agent answers questions about live Power BI datasets instantly, accurately, within each user's permitted data scope.
Live in minutes with our 5-step guided setup. No developer or IT support required.
What can you do with PowerBI Portal?
Ask anything.
Understand everything.
A built-in AI agent connects to your Power BI data.
Ask natural-language questions about any active Power BI dataset, in any language.
Get instant answers, figures, comparisons, trends, with no report building required.
Enforce row-level security so AI responses and data breakdowns are filtered per user.
Every query is governed by your existing Power BI Row-Level Security configuration.
Multi-lingual AI. Every query triggers every answer thereafter.
Share Power BI reports with anyone.
No Microsoft license required.
Share live Power BI reports by using just one Power BI Embedded or Fabric capacity, to deliver full interactive reports to clients, partners and viewers, without requiring individual Power BI Pro licenses.
One portal, unlimited viewers. One portal for all.
Embed live interactive Power BI reports in a secure, self-service portal.
Share with clients, partners and vendors at no extra cost.
Real-time data. Every refresh goes live for the whole on-site, on-time.
Your brand. Your portal.
White-label Power BI delivery at scale.
Deploy a branded analytics portal with your own look. Apply your corporate identity and deliver Power BI reports under your brand.
Fully customisable portal: your own brand, fonts and logo.
Turn your own analytics commercially into main stream, cross-selling and white-labelling support.
100% white-label your reports, your logo, your solution.
Deliver branded Power BI analytics experiences to clients.
Multi-tenant support. Isolated environments for each client.
Scalable in Portuguese, French, Spanish, Chinese and German.
Cut Power BI licensing costs.
Without cutting access.
Connect a single Fabric or Power BI Embedded capacity, change your cost model and unlock unlimited access for all. One capacity serves all viewers, reports, agents. No per-user licenses. One subscription license as a preferred choice of many.
Replace per-user Power BI Pro licences with a single capacity.
Share unlimited users from one Embedded or Fabric capacity.
Typical cost reduction of up to 70% in Power BI licensing.
Use the built-in ROI Simulator to calculate your savings.
Key features
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Unlimited users, zero extra Microsoft licenses
Share any number of Microsoft Power BI reports and dashboards. -
Share with security
Protect your company's data with two layers of row-level security. -
Centralized Power BI reporting portal
Each user has their own access code to a centralized and tailored Microsoft Power BI experience. -
Portal AI — natural language analytics for Power BI
Share reports and dashboards with as much users as you want. -
Microsoft Power BI license flexibility
Give access to your reports and dashboards to users without a Microsoft Power BI account. -
Pay only for what you use
Optimize your cloud hosting costs by automatically turning off Azure Microsoft Power BI Embedded on No Activity.
Pricing
Simple, transparent pricing
Join over 40,000 professionals globally leveraging PowerBI Portal for seamless Power BI sharing.
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PowerBI Portal is a cloud-based BI portal powered by Microsoft Power BI Fabric or Embedded. It requires a Power BI Pro license and either a Fabric, Power BI Embedded, or Premium Capacity license.
Elevate Use Cases across Industries
The versatility of PowerBI Portal makes it a valuable tool across a wide range of industries:
Streamline store management
Share real-time sales and stock data via a web portal to enable data-driven decisions on merchandising and staffing.
Elevate client engagement
Offer clients personalized portfolio dashboards through a branded portal, boosting satisfaction.
Enhance care coordination
Provide secure, role-based access to patient and resource dashboards for improved care and privacy compliance
Support student success
Share student progress and attendance data securely to guide curriculum and resource allocation
Optimize production flow
Deliver dashboards on efficiency and delivery to partners for data-driven supply chain management.
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FAQs
Search our knowledge base or browse the questions below.
PowerBI Portal is a secure web portal that lets organizations share live, interactive Power BI reports and dashboards with any number of users – without requiring individual Power BI Pro licenses. It integrates directly with your Power BI tenant and allows external and internal users to access reports through a unified portal, with role-based Row-Level Security, a built-in AI agent, and a guided setup that most administrators complete in under 30 minutes.
Power BI Service is Microsoft's platform for creating and managing reports – it requires every viewer to have a Power BI Pro license. PowerBI Portal enables sharing with unlimited users, both internal and external, without per-user licensing. You can simply plug your Power BI environment into PowerBI Portal and control who can see what, with advanced security and usage tracking. Your data stays in your Power BI environment; PowerBI Portal just controls who can access it elsewhere.
Yes. PowerBI Portal lets you share Power BI content at Fabric capacity – a model where access is tied to compute, not individual users. External users such as clients, partners, and vendors can access reports securely, with no need for individual Power BI Pro licenses. You control access through role-based security and audit everything.
PowerBI Portal serves your reports using either Power BI Embedded (A) SKU, architecting hosting in a secure provider rather than individual user accounts. This company-wide licensing model lets you scale sharing to thousands of users without increasing licensing costs. Only PowerBI Portal admins need Power BI Pro licenses; viewers do not. You can also optimize costs by automatically turning off Fabric usage when not in use.
PowerBI Portal replaces the need for Power BI Pro licensing, which typically includes annual licensing costs of up to 8x for Pro vs. Embedded capacity. Instead, you pay only for what you use (Fabric or Embedded capacity). You can simulate your costs using our Cost Simulator.
Most organizations complete setup in under 30 minutes – connecting their Power BI workspace, adding reports, provisioning users, configuring Row-Level Security, and customizing the portal. If you need help or support immediately, PowerBI Portal includes a guided setup and a knowledge base for self-service.
Portal AI is a conversational AI agent built into PowerBI Portal. Users can ask questions about their Power BI reports (in plain English – such as "Show me sales by region for Q1"), and Portal AI will analyze the data and return answers, charts, or insights. It works with any Power BI dataset you connect to the portal, and respects all security and permissions.
Users can ask natural-language questions about their data, including sales, customer performance comparisons, trend analysis, rankings, and more. Portal AI supports a wide range of business and technical questions. The AI can also suggest insights, Python/R scripts, PowerShell, and more, depending on your permissions and data model.
Yes. Portal AI enforces Row-Level Security at every step, by design. The agent cannot return data that a user isn't authorized to access, regardless of the question asked. All answers and insights are generated using the user's security context, so users see only the data they're allowed to see. This means data governance and compliance are maintained at all times.
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PowerBI Portal gives every user in your organisation secure, instant access to live Power BI data, with role-based Row-Level Security, a built-in AI agent and a guided setup that most administrators complete in under 30 minutes.
Start your free trial today. No credit card required.
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Embed live Power BI reports in a secure, centralised portal
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Share with unlimited external users. No per-user Microsoft licenses required.
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Ask natural-language questions about your Power BI data with Portal AI
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Govern access with Row-Level Security enforced at every level
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Automate user provisioning and access management at scale
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